KaleidThe Hidden Cost of Doing Too Muchoscope
- Rahul Kulkarni

- 15 hours ago
- 3 min read

A few days ago, I was stuck near Ghodbunder Road in one of those slow, crawling patches where the car keeps moving, but you still don’t feel like you’re getting anywhere.
That’s the best metaphor I can offer for many business owners I meet. Everything is moving. Everyone is busy. Calls, approvals, meetings, follow-ups, WhatsApp messages, late-night fixes. The day is full. The week is full.
And yet… progress feels strangely flat. As we step into 2026, it’s worth asking a blunt question: Are you actually building momentum or just running a very expensive routine?
Effort Is Not The Problem
Most founders don’t struggle because they’re lazy. They struggle because they are too reliable.
A second-generation business leader I met recently (closer to home, in the Mumbai–Thane belt) told me:
“We are working nonstop. Sales is on. Delivery is on. I’m involved everywhere. Growth should follow, right?” He wasn’t wrong about the effort. But he was confusing motion with momentum.
When you keep doing more, without redesigning how the business runs, you don’t create scale. You create a bigger version of the same struggle.
The Quiet Truth
There’s a myth many of us carry, especially in family-run and founder-led businesses: If I’m always available, I’m responsible. If I’m involved in every decision, I’m committed. If I’m in every loop, the business is “under control”.
But what really happens over time is more uncomfortable: The business starts depending on your effort instead of your design. And then your presence becomes the glue holding everything together. That glue works… until it doesn’t.
In the Mahabharata, Abhimanyu enters the Chakravyuh bravely. He fights hard. He holds his own. But he gets trapped because he knows how to enter, not how to exit. That’s the founder version of “doing too much”.
You enter every loop: You approve every discount. You rewrite every client email. You jump into every operations fire. You personally “close” every stuck situation.
Not because your team is useless. But because the exit path was never designed.
And slowly, the business becomes a Chakravyuh of your own making where the only way things move is if you are in the middle of it.
Hidden Cost Is The Team
Here’s what over-effort quietly does: It trains the team to wait. Every time you step in “just this once”, you teach people that escalation is the real workflow.
It shrinks initiative. People stop thinking ahead. They focus on keeping you updated, not solving the issue. It creates decision fatigue. You start carrying hundreds of micro-decisions. Even small things feel heavy. It blocks succession … emotionally, not just structurally. Because the team never builds confidence without you.
I’ve seen this pattern so often that I started noticing it in myself too outside business. When I over-function, the system around me under-functions. Not because people are incapable. But because my behaviour quietly tells them, “I don’t trust the process unless I touch it”. That’s a hard thing to admit. But it’s also a freeing realisation.
Now contrast Abhimanyu with Krishna. Krishna didn’t win by doing more. He shifted outcomes by designing decisions: Who acts, when. What gets escalated, and what doesn’t. What “done” looks like. What happens if someone is unavailable.
That’s what mature leadership looks like in a growing business. Not more involvement. More architecture.
If you want a different 2026, change the lens. Most people enter a new year with new goals.
A better question is: What are you still personally compensating for inside your business?
Because if your calendar is packed and your mind is always “on”, it usually means one of these is missing: Clear ownership. Clear escalation paths. Clear “done” definitions. Clear decision windows When those are missing, effort becomes the default strategy. And effort is a poor substitute for structure.
Abhimanyu fought hard and got trapped. Krishna stayed out of the fight and shaped the field. So, here’s the question to carry into 2026: Are you building a business you can exit… or a loop you keep re-entering?
And if things feel heavy even after all your hard work, maybe the answer is not “work harder”. Maybe it’s: design better.
(The author is Co-founder & Principal Consultant at PPS Consulting and works with growth-stage founders to replace high-effort leadership with system-led scale. Views personal. Reach him at rahul@ppsconsulting.biz.)





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